Documents Checklist
There are documents necessary to ensure the safety of the students and to prevent travel troubles. Please see below the checklist of these key documents and feel free to print it out for review.
Students must be responsible for their documents while staying on campus. We recommend they keep all the documents in a plastic folder.
Notarized Exit Permit for Minors from the Country (if not traveling with parents)
A minor who is traveling internationally alone or with a non-parent/guardian must present a parental consent form in order to leave the country. It is important to consider that the Minor Travel Authorization must be signed by both parents in the presence of an Official Notary in order to have the document officially validated. When preparing the document, make sure to include all the necessary information, such as the full names of the parents (along with their ID/cédula numbers), the full name of the minor (along with his/her passport number), flight details, country to be visited, and departure/return dates.
Providing our students with a safe and comfortable journey is very important to us, so please keep in mind to not include the chaperone's name on the permit. In case of any last-minute positive covid test or another emergency that will prevent the chaperone from traveling, Eduexplora will replace the chaperone, however, you will probably not have enough time to replace the permit, and if you specified the name of the initial chaperone that’s no longer traveling, immigration will not allow students to exit the country and travel. Eduexplora is committed to accompanying students traveling with the group and you can rest easy knowing they’ll be safe and in great hands regardless of any circumstances.
Note that Eduexplora cannot validate this document and it doesn't have to be sent to us. Your child must keep three copies of the form when traveling, in order to present it to the airline, immigration, or security officers. Please keep in mind that each country requests different procedures to provide the authorization and you must follow the procedures from your country.
Learn more here.
Birth Certificate
International students should bring a copy of their birth certificate, or any other document containing their parents' names, in case it is requested by immigration when entering or leaving the country.
Valid Passport
Please note that some countries require travelers to have passports with at least 6 months of remaining validity as an entry or travel requirement. To check the list of all the countries that currently follow the six-month validity rule, click here. Bring a copy of the passport to carry during the field trips.
Visa or ESTA Waiver
If you are not a US citizen, students require a tourist B1/B2 visa or a waiver (ESTA) to participate in the programs. It´s the parents’ responsibility to make sure students have a valid visa and passport for entering the United States. Eduexplora provides an invitation letter for visa request purposes, however, Eduexplora is not responsible for the visa being granted or being granted before the start of the program. If you have an ESTA waiver, please ensure that it is valid and associated with a valid passport. Additionally, have the ESTA printed with the authorization number.
Learn more here
Travel Health Insurance
Students must provide travel health insurance with Covid coverage and a minimum coverage of US $50.000 including all out-of-pocket costs, including any medications (even over the counter), transportation to the medical center, or any other medical institution. Travel Health insurance should provide full coverage and not require the student to pay anything at all for any type of service, tests, labs, medication, etc. In the program location.
Eduexplora can not recommend or promote any specific travel health insurance but over the years our students have used some companies such as Mapfre, Allianz, and Assist Card.
Eduexplora Invitation Letter
Eduexplora provides an invitation letter to facilitate the application process of international students, but it doesn't guarantee that the student will get a visa. The student must keep a copy of the letter when traveling, in order to present it to the airline, immigration, or security officers.
Flight Ticket
Students should bring the flight ticket reservation printed or digital. Besides being requested on the airline check-in, the return ticket can be requested on Immigration.
Negative Covid 19 test
Please note that while a COVID-19 test is not mandatory before travel, it is strongly recommended.
In the event a student tests positive during the program, they will be required to isolate in accordance with the university's health and safety protocols.
Pocket Money
The costs are covered in the tuition, however, students have the option to bring some cash for snacks at the airport or to buy souvenirs at the university or other stores.
There are some options available as per family preferences:
- Cash (we do not indicate the student to travel with a large amount of money)
- Apple Pay on the cellphone
- Credit Card
- Pre-paid Travel Card
Keep in mind that students are responsible for managing their money and expenses during the whole program.