Flight Information

Eduexplora coordinates group flights for residential programs and provides 1 chaperone for every 20 students, with a minimum of 5 students per country and program. Group flight coordination for Latin America is only provided from the following cities: Mexico City, Bogota, Lima, Santiago, and Sao Paulo.

Students traveling from other cities must arrange their own transportation and unaccompanied minor service for the flight to the departure city. Chaperones accompany students only from the cities listed above. Some exceptions may apply to groups of 15 or more students.

At the university, the expected ratio of students per adult is 1 adult for every 10 or 12 students.

To facilitate the process, Eduexplora collects the funds on behalf of the airline for the group flights to and from the US. Group flight tickets will be sent after a few weeks once the group tickets are issued by the airline.

Why Choose to Buy the Flight Tickets Group with Eduexplora?

Transportation to airport-university-airport will be provided only for students in the group flight.
Chaperones will travel only on group flights.
In case a flight is canceled or rescheduled, the airline will prioritize students with the same group reservation code. Because of airline restrictions, only if you choose travel option 1 will the same reservation code be assigned to your child.
Any ticket purchased separately creates a new reservation code (that will differ from the group flight).
Airlines might require minor accompanying service when a ticket is purchased separately, regardless of traveling in the same group flight.
For students not traveling on group flights, Eduexplora is not responsible for providing or coordinating transportation to and from the university campus and airport. Students are responsible for checking in and checking out of campus on their own.
If selecting option 1, you will be redirected to the payment site. If payment is not completed, by default it will be considered that your child will be traveling separately and not with any of the group flights. Payment must be completed within the deadline to comply with the airline’s requests.

Eduexplora provides a group flight option that takes into consideration the following:

Itinerary: The flight must arrive and leave on the exact dates the program requires to check in and check out.

Flying Time: Direct flights will be prioritized whenever possible. In case direct flights are not available, itineraries with reasonable connecting times will be prioritized.

Capacity: The flight must have enough seats for all students traveling together under the category of a group flight reservation.

Price: The lowest price that meets the above factors will be prioritized. Please note that prices for group flight reservations usually differ from individual prices.

The flight ticket will be paid directly by the parent to the selected travel agency or airline. Payment is due 3 days after receiving the flight information.

Students are accompanied by a chaperone in the group flight and throughout the program. Chaperones are responsible during the trip (flight and airport transportation) for students traveling in the group flight. While on campus, chaperones are responsible for all students participating in the residential program.

Please see below the option flights

Option 1: Full Group Travel

Includes Airport – University- Airport transportation.
Includes Chaperones for the group passengers.
When selecting option 1, Eduexplora will collect the cost of air tickets, and you will be redirected to the payment site. Payment must be completed within the deadline to comply with airline requirements. If payment is not completed, by default, it will be considered that the student will be traveling separately and not with any of the group flights.
Practical information about the airport meeting point and the time as well as the contact information of the chaperone will be shared during the Pre-Departure Meeting to be held about 1 month prior to the start of the program.

Option 2: Partial Group Travel (Group Flight TO the US only)

Students who want to go only one way with the group flight must purchase their round-trip flight tickets (both ways) independently, through their preferred provider, not through Eduexplora. Please make sure you mark option 2 if you are only going to the US on the same flight as the group and leaving campus on your own.

Keep in mind

Includes Airport – University transportation only.
Includes Chaperones for the flight to the US only.
Tickets purchased separately create a new reservation code (that will differ from the group flight).
If a flight is canceled or rescheduled, the airline will prioritize students with the same group reservation code. Because of airline restrictions, only if you choose travel option 1 will the same reservation code be assigned to the student.
Some airlines require minor accompanying service when a ticket is purchased separately
Eduexplora is not responsible for providing chaperones or coordinating transportation from the university campus to the airport.
The student will be responsible for his/her own transportation from campus to the airport or any other place.
Eduexplora is not responsible if the individual student´s flight is changed or canceled.
Chaperones must always stay with the group and are not responsible for the students after they check out of campus.
Students are responsible for checking out of campus independently on Saturday (Session 1: July 13 / Session 2: July 27) from 9am to 11am. Eduexplora is not responsible for supervising the student if doesn't check out within the requested time frame and /or guaranteeing there will be staff or chaperones available after this time.
The contact information of the staff in charge and check-out address will be sent a few weeks before the program.
Please be advised that you must not send the flight tickets to us. Eduexplora cannot assume responsibility for verifying flight ticket information.
Practical information about the airport meeting point and the time as well as the contact information of the chaperone will be shared during the Pre-Departure Meeting to be held about 1 month prior to the start of the program.
To mitigate potential risks in the event of flight cancellations, please request directly to the airline to link your child’s reservation code with the group reservation. This step will facilitate recognition by airline personnel that your child is part of the group and enable them to prioritize rebooking with the entire group. If you encounter any difficulties with the airline regarding your request, please feel free to contact us.

Option 3: Partial Group Travel (Group Flight FROM the US only)

Students who want to go only one way with the group flight must purchase their round-trip flight tickets (both ways) independently, through their preferred provider, not through Eduexplora. Please make sure you mark option 3 if you are only going from the US to the home country on the same flight as the group and arriving on campus on your own.

Keep in mind

Includes University - Airport transportation only.
Includes Chaperones for the flight to the Home Country only.
Tickets purchased separately create a new reservation code (that will differ from the group flight).
If a flight is canceled or rescheduled, the airline will prioritize students with the same group reservation code. Because of airline restrictions, only if you choose travel option 1 will the same reservation code be assigned to the student.
Some airlines require minor accompanying service when a ticket is purchased separately
Eduexplora is not responsible for providing chaperones or coordinating transportation from the airport to the university campus.
The student will be responsible for his/her own transportation from the airport or any place to the campus.
Eduexplora is not responsible if the individual student´s flight is changed or canceled.
Chaperones must always stay with the group and are not responsible for the students before they check in on campus.
Students are responsible for checking in on campus independently on Sunday (Session 1: June 30 / Session 2: July 14) from 2pm to 5pm. Eduexplora is not responsible for supervising the student if checking in before the requested time frame and /or guaranteeing there will be staff or chaperones available before this time.
The contact information of the staff in charge and check-in meeting point address will be sent a few weeks before the program.
Please be advised that you must not send the flight tickets to us. Eduexplora cannot assume responsibility for verifying flight ticket information.
Practical logistics information as well as the contact information of the chaperone will be shared during the Pre-Departure Meeting to be held about 1 month prior to the start of the program.
To mitigate potential risks in the event of flight cancellations, please request directly to the airline to link your child’s reservation code with the group reservation. This step will facilitate recognition by airline personnel that your child is part of the group and enable them to prioritize rebooking with the entire group. If you encounter any difficulties with the airline regarding your request, please feel free to contact us.

Option 4: No Group Flights

Students who won't travel both ways on the same flight as the group must purchase their round-trip flight tickets independently, through their preferred provider, not through Eduexplora. Please make sure you mark option 4 if you are arriving and leaving campus on your own.

Keep in mind

Doesn't include Airport - University - Airport transportation
Doesn't include Chaperones on the flights
Tickets purchased separately create a new reservation code (that will differ from the group flight).
If a flight is canceled or rescheduled, the airline will prioritize students with the same group reservation code. Because of airline restrictions, only if you choose travel option 1 will the same reservation code be assigned to the student.
Some airlines require minor accompanying service when a ticket is purchased separately
Eduexplora is not responsible for providing chaperones or coordinating transportation from the airport to the university campus and from campus to the airport or any other place.
The student will be responsible for his/her own transportation from the airport or any place to the campus and from campus to the airport or any other place.
Eduexplora is not responsible if the individual student´s flight is changed or canceled.
Chaperones must always stay with the group and are not responsible for the students before they check in on campus and after they check out of campus.
Students are responsible for checking in on campus independently on Sunday (Session 1: June 30 / Session 2: July 14) from 2pm to 5pm and check out of campus independently on Saturday (Session 1: July 13 / Session 2: July 27) from 9am to 11am.
Eduexplora is not responsible for supervising the student if doesn't check in/out within the requested time frame and /or guarantee there will be staff or chaperones available after this time.
The contact information of the staff in charge and check-in/out meeting point address will be sent a few weeks before the program.
Please be advised that you must not send the flight tickets to us. Eduexplora cannot assume responsibility for verifying flight ticket information.
Practical logistics information as well as the contact information of the chaperone will be shared during the Pre-Departure Meeting to be held about 1 month prior to the start of the program.

Conditions:

Tickets are not refundable.
Ticket does not allow individual or group changes.
Mileage cannot be used to pay for the ticket in the Group Reservation.
Eduexplora does not request, in any of the flight options, flight paperwork to be sent by email, such as flight tickets, reservation codes, vouchers, etc. If any additional information is required, parents will be informed in advance.